Join the Board – Open Positions

Board membership is on a voluntary basis and members are appointed to a two-year term. This working board meets monthly. Minimal time is required outside of the regular meetings to execute specific tasks as delegated during board meetings, or to participate in extra initiatives around program development, community engagement, and strategic planning. 

Division Directors and Special Interest Representatives:
Candidate must be able to perform the following:

• Act as a point person for elected division and relay issues and pertinent information using the MAEA procedure for emailing.
• Attend (virtually or in-person) monthly board meetings and annual retreats.
• Submit reports as needed to the shared Google Drive folder at least eight days prior to the scheduled Board meeting.
• Review the reports in the shared Google Drive folder prior to the scheduled Board meeting.
• Attend MAEA sponsored events, conferences, exhibitions, and/or activities.
• Author or solicit at least three articles per year for the MAEA News (digital publication).
• Chair or actively participate in at least one MAEA committee.
• Review policy and procedures, and make recommendations for inclusion in the Policy Manual as in the best interest of the Association and its members.

Committee Chairs:
Candidate must be able to perform the following:

• Act as a point person for the committee and relay pertinent information to the board.
• Attend monthly board meetings either virtually or in person, if unable to attend notify the secretary as soon as possible.
• Hold committee meetings, and document work via committee meeting template. Monthly meetings are suggested.
• Submit a report via report template with highlighted action items as needed to the secretary at least eight days prior to the scheduled meeting. In addition to action items, reports should include committee accomplishments and future plans. 
• Work with committee to reference, review, and update Policy Manual including procedures, timelines, and guidelines. Any changes to procedures and policies must be brought to the board for approval prior to implementation. These plans and actions must be in conformance with the overall strategic plans formulated by the Board of Directors.
• With the assistance of the committee, submit an annual projected budget for approval by November for the following fiscal year (January 1).
• Author or solicit from at least one article per year for the MAEA Newsletter.
• Work toward advancing the mission of the Association.
• Work with other committee chairs to coordinate efforts.

Secretary:
Candidate must be able to perform the following:

• Keep a permanent record of all Association proceedings (Google Drive/Docs)
• Keep complete accurate minutes of all meetings of the Association (Google Drive/Docs)
• Submit via electronic means, proposed minutes within fourteen days after a meeting, for approval of the President, and upon approval of the President, send to the Board of Directors for their final approval
• Post meeting agendas to the Association website and provide minutes to members upon request
• Disseminate meeting agenda and reports as set by the President at least four days prior to the scheduled meeting
• Include an account of the members who are present for meetings in minutes
• Alert Board of Directors of the need for a quorum when votes outside of a board meeting are to be held
• Appoint a representative to serve in his/her capacity should s/he be unable to attend a meeting
• Prepare the membership report for upcoming meetings
• Prepare press releases to be approved by the Executive Committee and disseminated to the appropriate venues once approved
• Fulfill other duties and responsibilities as designated by the Board of Directors
• Review policy and make recommendations for inclusion in the Policy Manual as in the best interest of the Association and its members

Webmaster:
Candidate must be able to perform the following:

• Work with MAEA Board of Directors to maintain MAEA website. 
• Review and correct links that aren’t working and pictures that aren’t appearing properly.
• Examine and analyze site traffic.
• Regulate and manage access rights of different MAEA website users.
• Work with the PR committee to solicit content from the board, and support the board in updating that content. 
• Update membership emails/contacts in Constant Contact and email.
• Submit reports as needed to the Secretary at least eight days prior to the scheduled meeting.
• Work toward advancing the mission of the Association.
• Chair or actively participate in the Public Relations Committee. 
• Review policy and procedures, and make recommendations for inclusion in the Policy Manual as in the best interest of the Association and its members.

Publications Editor:
Candidate must be able to perform the following:

• Put out a digital publication of the MAEA News three times a year using InDesign. 
• Edit article submissions (Google Docs) and format (InDesign) the MAEA News for publication.
• Work with member of the PR Committee to review/edit spelling/grammar of articles as they are submitted via Google Drive and Google Docs. 
• Notify the MAEA Board when articles are due. 
• Review submission packets to make sure they are complete (Article, Images, Permission Paperwork).
• Read and respond to emails sent to editor@massarted.com.
• Keep submissions organized in MAEA Google Drive.
• Communicate with organizations and institutions regarding advertisements for the MAEA News.
• Work with the Public Relations Committee to review and revise policies related to the MAEA News.
  More information re: MAEA News: massarted.com/news/maea-news/

Advocacy Liaison:
Candidate must be able to perform the following:

• Liaise with other Arts organizations.
• Submit reports as needed to the Secretary at least eight days prior to the scheduled meeting.
• Author or solicit at least one article focussing on advocacy per year for the MAEA News (digital publication).
• Work toward advancing the mission of the Association.

Interested in becoming more involved, but aren’t ready to take the plunge into an official board position? Consider joining one of our active committees like awards, conference, youth art month, public relations, student recognitions, exhibitions, or professional development. Committees typically meet monthly via Zoom.